USO AutoUpdate - Integris

Schools using Integris MIS can seamlessly export data into USO using the USO-AutoUpdate service. This ensures that your school's USO accounts remain up to date, allowing new starter accounts to be created automatically while removing access for leavers efficiently.

To find out more about USO, please click here.

Frequently Asked Questions (FAQ)

What data can I export from Integris and which should I choose?

The following reports are currently supported for export from Integris into USO:

Attendance - This report contains attendance data. It is not currently used for any LGfL services but is required for the Wavenet AutoText service.
Contacts - This report contains parent/guardian details. It is recommended if you use LGfL FSM.
Groups & Classes - This report includes information about which staff teach which classes and groups, as well as which students belong to which. It is recommended if you're using services like Google & Microsoft provisioning.
Staff - This report contains staff details, including names and dates of birth. It is recommended for schools where staff use any USO-driven LGfL services, especially LGfL StaffMail.
Students - This report contains student details, including names and dates of birth. It is recommended for schools where students use any USO-driven LGfL services.

Do I need to install any software?

No, since Integris is cloud-based, no additional software is required.

How do I change MIS?

If you've recently changed your MIS and are now using Integris, please follow these steps:

Navigate to User Accounts > AutoUpdate Settings.
Select the Change MIS button.
Choose Integris from the list of MIS options.
Follow the Setup Guide below.

Please note if you have moved from SIMS we also recommend uninstalling the USO-AutoUpdate software that will be installed on your school's server.

What are common reasons accounts haven't been created?

If accounts have not been created as expected, please check the following:

Missing or Incorrect Data: Ensure that all required fields in the MIS are populated accurately.
Users Require Matching: If a similar user already exists in your school or a local school, an account may not be created automatically and will require matching. Please visit User Accounts > Whole School Bulk Results and check "List staff that have not been matched" or "List pupils that have not been matched." Anyone requiring matching will appear here, and you can either create them a new account or match them to an existing user on the system.
Contract/Start Dates: The Integris integration currently only supports staff and students who have started. Accounts will not be created before their start date. If you need an account sooner, please visit User Accounts > User Request Single. If you enter the same details here as in Integris, it should automatically match up once they are exported. Please note, creating "future" staff and students is on the roadmap and hopefully will be available at some point soon.

If you need assistance with working out why an account has not been created, please contact the LGfL Service Desk who have access to additional logs.

I'm having an issue not covered in this guide

If something isn't covered here, please speak to our support team.

Setup Guide

To set up the Integris MIS export, follow these steps:

Step 1: Enable Integris Datashare

Log into Integris and find Datashare in the menu.

Find AutoUpdate within the third party providers.

Review the data being requested and click Grant Access.

Step 2: Accept Reports

On the LGfL Support Site on the User Accounts > AutoUpdate settings page, please ensure that Integris is the selected MIS and that the "reports" you wish to use have a green box next to them by accepting the desired reports.

The example below shows a school using Integris that has accepted the students, staff, contacts and attendance reports.

Step 3: Verifying Everything is Working

After following the steps above, an export should run automatically every week day evening. After an export has run and after allowing half an hour for the export to process, please navigate to User Accounts > Whole School Bulk Results. This page provides the processing results and offers several useful options. Take a moment to familiarise yourself with the following key features:

Check the last processed file for each school: Verify if the export ran successfully.
List staff/pupils that have not been matched: Identify and complete any required matching.
List staff/pupils who were unallocated as part of the process: Identify accounts removed during the sync process and restore any accounts you wish to reinstate.
MIS names that should not be in USO: Names added here will not have USO accounts created.

You can also see any accounts that have recently been created or moved to your school by going to User Accounts > User list/search and using the indicator "Latest move or create".

Step 4: Review Your USO Accounts

Now that the MIS sync is successfully set up, accounts from your MIS will automatically sync with USO. However, some USO accounts may not be linked to your MIS and will need to be managed manually. This is particularly important if you've recently changed your MIS or haven't reviewed the list in a while. To review these non-MIS accounts, please visit the following page: Review Non-MIS Accounts.